Event Sales Coordinator / Office Admin

Property Description:

Situated in the northern suburb of Glenview in Chicago, The Glen Club stands as a premier daily fee golf club offering corporate memberships. Boasting a Tom Fazio-designed golf course and a sprawling 50,000 square-foot clubhouse, it features a golf shop, locker rooms, a full-service restaurant, expansive banquet facilities, 21 overnight guest accommodations, and the prestigious Illinois Golf Hall of Fame. Explore more at theglenclub.com.

 

Position Summary:

This position is responsible for assisting with various departments including catering/events, membership, marketing, and general administrative duties in support of the sales department and management team.

 

Essential Duties and Responsibilities:

• Assist in coordinating corporate and social events.
• Coordinate and attend weekly BEO meetings with managers to ensure smooth, efficient service.
• Complete and assist with BEO’s for catering sales team.
• Assist with membership administrative duties (i.e., updating membership information, data entry, etc.)
• Assist with sales and membership tours of the facility.
• Assist with billing events.
• Maintain positive relationships and communicate clearly, tactfully, and persuasively with employees, customers, members, and outside contacts as applicable.
• Assist in the implementation of various strategies including direct and/or phone sales, direct marketing communications, advertising, special event promotions, public relations, media relations and community and municipal relations, etc.
• Provide setup diagrams, guest tables and other function room set-up needs for events.
• Maintain knowledge of current and projected industry trends.
• Use sales software (Tripleseat) to track leads, tasks, deposits/payments, contacts, and log communication as well as update back-end information.
• Work closely with the Director of Sales and Communications on different initiatives of completion and complete two CMA’s (comparative market analysis) per calendar year.
• Attend and assist with holiday brunches/events (i.e., Santa Brunch, Gingerbread Workshop, Thanksgiving Feast, Mother’s Day, Easter).
• Build relationships with coordinators, media, hotels, convention contacts, corporations, civic organizations, chambers, etc. to promote group outings, special events and business meetings.
• Manage and maintain the facility electronic newsletter “The Hangar Post”.
• Assist with Member Update emails, other communication, social media.
• Perform other duties as appropriate.

 

Qualifications:

• Positive attitude, professional manner and appearance in all situations.
• BA or BS degree preferred.
• 1+ years of applicable experience, preferably in the hospitality industry.
• Proficiency in Microsoft Office.
• Demonstrated quality written, verbal, and interpersonal communication skills.
• Frequently moves boxes weighing up to 50 pounds across the office for various needs/events.
• Ability to analyze and solve problems; efficiently handle multiple duties under pressure with minimal supervision.
• Work flexible hours as required including nights/weekends/holidays.
• Exceptional customer service skills required.

 

Classification:

Full-Time, Non-Seasonal, Hourly, Benefits, Non-Exempt

 

* Qualified candidates please include a cover letter expressing your interest along with your resume.

 

KemperSports Management is an Equal Opportunity Employer